Become an Exhibitor

Welcome Prospective Exhibitors!

Registration is now closed.

The 2018 NIH Regional Seminar provides an excellent opportunity for companies and organizations interested in promoting their goods and/or services to grant administrators, researchers, grant writers, trainees and others involved in the extramural research community. On average, each NIH Regional Seminar attracts between 600-800 attendees each seminar, representing large and small universities, hospitals, non-profits, and small businesses from almost all 50 states and around the world.

During the seminar, all of our exhibitors are provided space in a prominent location central to the sessions.  Attendees have very easy access to exhibit booths throughout the 2-Day Seminar as they move from session to session.  The amount of space in this central location limits the number of booths, which ultimately maximizes the opportunities for contact between attendees and the exhibitors we have each year.

SPACE IS LIMITED and exhibitors will be confirmed on a first-come, first-serve basis. Registration and payment are due on or before March 30, 2018.

Don’t miss your opportunity to have your goods or services showcased at the 2018 NIH Regional Seminar in Washington, DC.  For more information about the seminar, attendance, and/or pricing details, email us at

Exhibitor Registration Rate

RateRegister By
$1,000March 30, 2018

Exhibitor Set-up Schedule

InstallationWednesday, May 2, 20186:00 PM - 8:00 PM
2-Day SeminarThursday, May 3, 2018
Friday, May 4, 2018
7:30 AM - 5:00 PM
7:30 AM - 3:00 PM
Wrap-UpFriday, May 4, 20183:00 PM - 5:00 PM

Exhibitor Package

Our Exhibitor Package Includes:

  • Organization name and bio listed in the seminar program booklet
  • Attendee Directory, program materials, and booklets
  • Two on-site exhibitor registrations and badges
  • One 6-foot skirted tables, 2 chairs, and wastebasket
  • Electrical outlet and wireless internet access
  • Exhibit space with daily cleaning of the aisles and common areas

Organization Description

A 50-word description of your company’s services, products, or publications should be emailed to no later than April 30, 2018. Submissions after this date will not be included in the seminar program booklet.

Additional Opportunities for Exposure

Want your organization name featured at the Seminar? Can’t attend the NIH Regional Seminar but want exposure for your organization? Get your promotional materials inserted in the attendee seminar packet! These and other on-site exposure opportunities await you.

Maximize exposure for your organization by sponsoring one of the activities listed below.

  • Seminar Program Booklet Ad
  • Attendee Welcome Packet – Flyer Insert
  • Reception Sponsor

Contact us if you are interested in pricing for these additional promotional opportunities at