00G: Half-Day Administrator’s Boot Camp: Getting Started with NIH



Note: To participate in this session you must be registered for “Pre-Seminar Workshops” and the “2-Day Seminar”

Upon completion of this workshop, participants will be able to:

  • identify the roles and responsibilities of key individuals at their institutions who will interact with NIH and others to complete the required registrations for NIH application submission;
  • identify the steps needed to complete all required registrations for NIH application submission;
  • determine application requirements using NIH application guides and Funding Opportunity announcements to identify required elements; and
  • analyze a Notice of Award to determine grantee post-award responsibilities.

Administrator’s Boot Camp is an introductory level, hands-on workshop for new NIH applicants. Sessions will provide in depth information on the basics of the pre-award process — highlighting key activities, timelines, considerations, and resources. Starting from the very beginning of the pre-award process through the time of award, topics will include registration, identifying funding opportunities, using the application guides, and understanding the Notice of Award.

Target Audience

This workshop is open to all but developed to specifically guide administrators at applicant organizations with little or no previous experience applying for NIH awards.

Workshop Overview


  • Participatory
  • Welcome
  • Overview of workshop topics
    • Importance to new NIH applicants
  • Discuss how presentations will be  structured
    • PowerPoint
    • Case studies in small groups
Register to Apply

  • Overview of required registrations
    • DUNS
    • eRA Commons
    • SAM
    • Grants.gov
    • nCAGE code (Foreign)
    • SBA (Small Business)
  • Roles and responsibilities at applicant organization
  • Suggested timeline
  • Step by step including additional registration requirements for foreign and SBIR grantees
  • Common pitfalls and strategies for overcoming
Application Guide and the Funding Opportunity Announcement (FOA)

  • How to find the FOA
  • Understanding special FOA requirements
  • How to find the application guide
  • How to use the application guides and FOA
  • Just-In-Time (JIT)

During this session participants will:

  • Work in groups
  • Use hard copy application guides and FOAs
  • Be encouraged to use mobile devices to find on-line information
Walk-Thru of the Notice of Award (NOA)

  • Highlight of Specific Elements
  • Grant Number
  • Terms of Award & Milestones
  • Understanding the NIH Grants Policy Statement (GPS)
Wrap-Up Q&A

  • Final Remarks
  • What to expect in 2-Day Seminar

Location: Date: October 25, 2017 Time: 1:00 pm - 4:00 pm Victoria Bishton Victoria Bishton Joel Snyderman Susan Toy